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Job Details

Program and Volunteer Coordinator

Company name
YMCA of the USA

Frankfort, KY

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Job Description The Program and Volunteer Coordinator works to support the programs of the Kentucky YMCA through work with the Program Directors, under the supervision of the Vice President. This position aids in communication and logistics planning for statewide and local programs, and executes key functions of the programs. This includes coordination of year-round program components, communications with participants and community partners, planning with vendors and stakeholders, directing YMCA teams, recruiting and managing volunteers, and coordination of student officer\/leadership teams. Qualifications Bachelor's degree in related field. Experience in volunteer recruitment and management. Experience in event planning. Experience directing small teams Superb public speaking skills. Professional presentation and writing experience. Individual self-starter and exceptional team collaborator. Experience working in professional\/organizational partnerships. Proficient use of Microsoft Office, particularly Word and Excel. Ability to lift and move 35 pounds, have good mobility, and maintain high level of energy over an extended period of time. Ability to travel up to 50% of the year, with reliable transportation. Ability to communicate clearly to large groups, over phone, and via email. Understanding of the nature and purpose of the YMCA and the respective roles of volunteers and staff. Ability to relate effectively to diverse groups of people from all social and economic segments of the community; track record of building authentic, constructive relationships with others Essential Functions Recruits and maintains communication with all program volunteers. Works with Vice President and Director of Mission Advancement to create volunteer trainings and events throughout the year. Supports Metro Youth Advocates (MYA) through program logistics, facilitator training and support. Works to secure and foster community partner relationships for the program. Synthesize and create program report outs with Program Directors. Communicates with vendors to ensure supplies are purchased in reasonable time for events. Responsible for facilitating small groups and understanding program curriculum. Directs small and large staff teams when Program Director is unavailable. Ability to stay organized with receipts and expenses. Responsible for brainstorming ideas with Program Directors and writing program curriculums. Ability to communicate efficiently via phone with participants and teachers. Organizational and time management skills are necessary in order to maintain a pack list. Contributor to program content pre, post and during programs. Supports partnerships with Louisville-based education sector and community partners such as JCPS and the Louisville Y Association. Communicates with our Youth and Government and Model UN officers to make sure they are prepared for all conferences. Guides teen Y-Corps captains through programming. Gives presentations and trainings to partner organizations. Strong Public speaking skills necessary. Acts as primary support to the Kentucky YMCA programs, including (but not limited to) KYA, KUNA, LTC, GFI, Y-Corps, Officer Retreat, local programs. This position requires regular travel to Kentucky YMCA offices (Frankfort and Louisville), conference facility locations, and other venues throughout the state of Kentucky. Can expect 50% travel, and must have reliable transportation. Cause-Driven Leadership\u00ae Competencies Mission Advancement - Models and teaches the Y\u2019s values of caring, honest, respect, and responsibility. Cultivates and retains the trust of others through direct and honest interaction. Engages community members in a way that builds commitment and loyalty in the work of the Y. Collaboration - Advocates for inclusion and diversity throughout the organization. Appropriately addresses and corrects behaviors and practices that don\u2019t support inclusion. Helps build effective teams and community partnerships by fostering a common vision. Manages conflict constructively, with team and community. Assesses team dynamics and takes appropriate actions to engage team in ongoing work. Communicates needs and goals effectively, while demonstrating empathetic listening for others. Able to tell the story of the Kentucky YMCA\u2019s cause and impact in the community. Operational Effectiveness - Able to analyze, comprehend, and articulate operational goals and strategies of the organization. Able to anticipate likely outcomes and decide best course of action, while balancing risks and implications across multiple projects. Incorporates creative thinking and discussion techniques to meetings and brainstorms. Builds perspective by engaging others in open dialogue. Sets the norm of continuous improvement. Willing and excels in self-management of multiple ongoing projects, and setting clear goals and processes. Holds self and team accountable for high-quality, timely, and cost-effective results. Personal Growth - Has a passion for learning that drives the pursuit of new knowledge and ideas. Listens and observes to gain new insight and continually improve performance. Actively supports and remains accessible to others during times of change or stress (e.g. conference seasons). Manages emotions appropriately and avoids becoming defensive or asserting inappropriate control when under pressure. Approaches others and addresses sensitive issues in a productive and non-threatening manner. Has functional knowledge to complete the job, and uses best practices as a framework to improve performance.

Company info

YMCA of the USA
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Company Profile
We know that lasting personal and social change comes about when we all work together. That’s why at the Y, strengthening community is our cause. Every day, we work side-by-side with our neighbors to make sure that everyone, regardless of age, income or background, has the opportunity to learn, grow and thrive. The Y is a nonprofit like no other. That’s because in 10,000 neighborhoods across the nation, we have the presence and partnerships to not just promise, but deliver positive change. The Y is community centered. For nearly 160 years, we’ve been listening and responding to our communities. The Y brings people together. We connect people of all ages and backgrounds to bridge the gaps in community needs. The Y nurtures potential. We believe that everyone should have the opportunity to learn, grow and thrive. The Y has local presence and global reach. We mobilize local communities to affect lasting, meaningful change.

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